Status is hard to see
Requesters do not always know who has the document or which action is still outstanding.
Approval and document workflows for business
One workflow for every approval. Every document stays under control.
Create forms, build multi-stage approvals, send documents for signature, and track progress in one platform without chasing updates across chats, emails, or spreadsheets.
Submit a requestSet the approval flowFinalize the document
Since 2015
Developed by PT Idemas Solusindo Sentosa.
Experience spanning consulting through implementation helps Epruvo reflect the realities of day-to-day business operations.
Approvals should not depend on who remembers to follow up.
When requests are scattered across chats, emails, and separate documents, teams lose the context they need to move each process forward with confidence.
Follow-ups never stop
Approvers have to be reminded one by one through chat or email.
Workflows vary each time
Forms, approval sequences, and the people involved can change from one request to the next.
History is fragmented
Comments, decisions, attachments, and final documents are difficult to find again.
How it works
One workflow from initial request to final document.
Define the process once, then give every person who needs to act the context they need.
Epruvo workflowCENTRALIZED PROCESS
First stepDefine the information you need
Use templates so recurring requests always collect consistent information.
Step 1 of 4Template ready to use ✓
Features that keep work moving, not merely store data.
Every part gives the right person the right information and action at the right time.
One systemForms, approvals, actions, and documents stay connected in one workflow.
Forms and custom fields
Build fields and required-input rules around the needs of each process.
Approvals and signatures
Set up multiple stages, approvers, and serial or parallel PDF signing.
External-party access
Give vendors, partners, or clients a limited link without requiring an account.
Notifications and delegation
Remind the people who need to act and delegate authority when an approver is unavailable.
System integration
Run approval workflows from the systems your company already uses.
Connect your ERP, HRIS, or internal applications to Epruvo. Your systems can submit requests and track progress without requiring users to enter the same data twice. Once a signing process is complete, the source system can retrieve the final PDF.
- Submit approval forms or PDFs for signature.
- Track request status and retrieve the final signed PDF.
- Receive automatic updates for supported status changes.
External collaboration
Involve external parties without adding another login.
An external party can receive a private link to open one document and complete the actions available while the link remains valid.
- No Epruvo account required.
- Access is limited to a specific document and action.
- Validity follows your company configuration.
- Every action remains recorded in the process history.
DOCUMENT ACCESS
Action requiredOne link for one document
Open the document and complete the available action while the link remains valid.
!This link is private.Do not forward it to anyone else.
From source to verification
Final documents that are ready to use and easy to trace.
FINAL DOCUMENTSignerSignature placed here
Verification pageDocument status and information
Epruvo can produce a final PDF with signatures placed in predefined positions and a QR code that opens the document verification page.
Source PDFSignedVerified
On the verification page, users can see the recorded document status and information. The action history remains stored and is shown according to your configuration and access rights.
- Internal and external signers
- Serial or parallel signing
- Signature placement by page
- Downloadable final PDF
- QR code for document verification
- Action history in Epruvo
Reduce the administrative work behind every approval.
Let the system keep the process organized while your team focuses on the information and decisions that deserve their attention.
Fewer manual follow-ups
Notifications and reminders help each person see which documents are waiting for their action.
Processes keep moving
Authority can be delegated for a set period without losing the record of who was authorized.
More consistent information
Templates and custom fields can be reused across recurring processes.
Status is easier to track
Requesters, approvers, and administrators can see the information relevant to them in one place.
Workflows shaped around the context of each team.
Move across business functions without losing a consistent way of working.
Internal processes and spending
Procurement and Finance
Purchase requestPayment requestReimbursementVendor approvalExpense approval
Start with the plan that fits your team.
Standard, Pro, and Ultimate all include a free one-month trial. Choose the user capacity and storage that best match your team.
View PricingStandard · Rp100,000
For small teams ready to bring order to their processes.
Pro · Rp200,000
For teams that are growing.
Ultimate · Rp350,000
For organizations that need greater capacity.
FAQ
Common questions, answered.
Yes. Administrators can create templates, custom fields, approval stages, approvers, and document numbering formats to match company requirements.
Not always. External parties can receive a limited link to open a document and complete a specific action.
Epruvo supports serial or parallel signature placement. The final PDF can include a QR code that opens the document verification page.
An approver can delegate authority to another user for a specified period.
Bring order to approval processes that still consume your team's time.
Show us the workflow you use today. Our team will help map the forms, stages, approvers, and external parties that need to be involved.